By – Laws of Haile Selassie I Military Academy Harar Alumni Association, inc.
ARTICLE I – NAME, OFFICE, DURATION
- 1. NAME
- The name of the Association shall be the Haile Selassie I Military Academy Harar Alumni Association, Inc. (hereafter referred as HMAHAA).
- 2. OFFICE
- The principal office of the Association shall be in:
C/O Dr. Getachew M. Afre, M.D.
6323 Georgia Avenue, Suite 305
Washington, D.C. 20011
The Association may also have other offices in such other places as needed.
- 3. DURATION
- The Association shall exist in perpetuity.
ARTICLE II – PURPOSES
The Haile Selassie I Military Academy Harar Alumni Association is a non-profit Association and is not organized for the private gain of any person. The objectives for which the Association is established are:
- To promote and preserve the name, history and achievements of the Institution and Graduates of the Haile Selassie I Military Academy at Harar.
- To undertake economic, social and welfare activities for the Benefit of its members and other Ethiopians in need.
- To promote and encourage a spirit of fraternity, friendship, and understanding among its members.
- To assist members in need in such cases as sickness, death of members and their immediate families and other needs as they may arise.
- To provide material, financial, or moral support to members in times of crises or otherwise as needed.
ARTICLE III – MEMBERSHIP, MEMBERSHIP DUES, MEMBERSHIP BENEFITS
- 1. MEMBERSHIP
- A. Membership shall be open to Haile Selassie I Military Academy Harar Alumni Association,Inc., in the spirit and objectives of HMAHAA and agrees to abide by its by-laws.
- B. Anyone can be a member of HMAHAA provided that he is an alumnus of Haile Selassie I Military Academy Harar Alumni ssociation, Inc.; and he is also duly registered. (See “Resolution amending the By-Laws of Haile Selassie I Military Academy Harar Alumni Association, Inc. HMAHAA R1-2002, June 23, 2002 ”)
- 2. TYPES OF MEMBERSHIP:
- A. Haile Selassie I Military Academy Harar Alumni Membership.
- 3. MEMBERSHIP DUES
- A. There shall be an initiation fee of $50.00 per member upon registration.
- B. A member shall pay dues of $20 per month.
- C. A member shall be registered upon payment of his/her initiation fee and monthly member dues.
- 4. MEMBERSHIP RIGHTS AND OBLIGATIONS
- A. Members shall have the right and responsibility to attend and vote at all general and special meetings of the Association, to nominate, vote for, or to be a candidate for any office of the Association.
- B. Each member shall have one vote
- C. Each member is obligated to take part in any social activities organized or sponsored by the Association; and to support and comfort members in times of crises;
- D. Arrears of over three months, during which period three (3) notices have been sent, shall cause disqualification from membership, and all dues paid will be forfeited.
- E. Any member who violates the by-laws or who operates in a manner contrary to the aims of the HMAHAA shall be expelled from membership after the issuance of notice and theconduct of a hearing in accordance with procedures prescribed by the Executive ommittee and approval of at least 3/4 of the general membership.
- 5. MEMBERSHIP BENEFITS
- A. Any member of HMAHAA shall be entitled to receive moral, aterial support and brotherlyunderstanding in times of need.
- 6. DEFINITION OF MEMBER
- A. A member is defined as an individual who has paid the initiation fee and who continues to pay the monthly dues. The spouce or children of a member may also participate in all activities of the HMAHAA.
- 7. BENEFITS IN THE CASE OF DEATH
- A. EFFECTIVE DATE OF BENEFIT PAYMENTS:
Benefit payments will become effective one year after the adoption of the By-Laws.
B. TYPES OF BENEFICIARIES:
Beneficiaries should be registered on the registeration form that will be provided on the initiation payment day.
- 1. MEMBER.
- In the event that a member dies, the beneficiary will receive $1,000.
- 2. MEMBER’S CHILDREN.
- A. In the event that a member’s child dies, the parent or parents of the deceased child will receive $500.
- 3. MEMBER’S PARENTS.
- A. If the deceased parent lived in the U.S.A, the surviving member will receive $250.
- B. If the deceased parent lived outside the U.S.A, the surviving member will receive $125.
- 4. ALL OTHERS:
- A. In the event that someone else (not described above) who resides with the member dies, the member will receive $150.
- B. The Association will give gifts as follows.
- Job related transfers….gift not exceeding $100.
- For maternity cases……gift not exceeding $100.
- For matrimonial wedding …….gift not exceeding $100.
- Hospitalization……hospitalization leading to a loss of income, monthly payment of $100, to begin during the second moth of hospitalization and not to exceed $500.
- D. Members shall be entitled to participate in any group life, health or disability insurance organized by HMAHAA.
- E. Such benefits shall be paid out of the Treasury of the Association, rovided, however, there shall be a reserve of fifty percent of the total funds of the Association.
- F. In case of insufficient funds of the Association, members shall equally contribute and make available the amount allocated to the beneficiary until such time that the loan is repaid.
- 8. DEFINITION OF FAMILY MEMBER:
- A. An immediate family member for the purpose of HMAHAA is defined as an individual who is a member of the household and dependent on the head(s) of the family for his/her livelihood.
- B. Family member for this purpose includes, parents, brothers and sisters, children as well as inlaws.
- 9. MEETINGS OF MEMBERS
- A. In order for members to socialize, cultivate brotherly relationship, and promote good understanding among themselves, the association will meet once a month.
- B. Such meetings will be hosted by members taking turns.
- C. In order to conduct the business of the Association, there shall be at least four general meetings a year which may coincide with one of the monthly meetings.
- D. The fourth general meeting shall be held for the purpose of electing officers of the Association and for the transaction of other HMAHAA businesses.
- E. Attendance at each by-monthly meeting is urged by all members. Any member who fails to participate at such meeting for at least three consecutive periods without cause will be sanctioned by the Executive body.
- F. Special meetings of members, for any purpose or purposes, may be called by the Chairperson, or by a request of at least 25% of the members.
- 10. VOTING BY MEMBERS
- A. At any meeting of members, each member present in person shall be entitled to one vote.
- B. Any vote shall be either by ballot or show of hands as decided by the members at each meeting.
- 11. QUORUM OF MEMBERS
- At all meetings of members two-third (2/3) of the members of the association present in person, shall constitute a quorum for the transaction of business. When a quorum is once present to begin a meeting, it is not broken by the subsequent absence of members during the meeting.
- 12. ORGANIZATION OF MEETINGS OF MEMBERS
- A. The Chairperson of the Association shall preside at all meetings of members or in the absence of the Chairperson, the Secretary shall preside.
- B. The Secretary shall act as Secretary at all meetings of the members, or in his absence, the presiding officer may appoint any member to act as a secretary at the meeting.
ARTICLE IV – ORGANIZATIONAL STRUCTURE
- 1. GENERAL ASSEMBLY
- A. The General Assembly consists of all members present and, voting at any regular or special meeting of members.
- B. The General Assembly is the highest body of the Association with final authority.
- C. The General Assembly shall have the control and management of the affairs, funds and property of the Association. It may delegate certain of its authority and responsibility to the Executive Committee.
- 2. EXECUTIVE COMMITTEE
- A. The Executive Committee shall be the administrative body responsible for furthering the objectives of the Association. The Executive Committee may adopt such rules and regulations for the conduct of its business as shall be needed.
- B. The Executive Committee shall establish other committees as needed.
- C. The Executive Committee shall consist of the Chairperson, Secretary, and Treasurer.
- D. The Executive Committee members shall be elected annually at the first meeting of the Association by the general assembly to a maximum of two terms.
- E. Any member of the Executive Committee may be removed from office for any reason by the affirmative vote of 2/3 majority at any regular or special meeting called for that purpose.
- F. DUTIES OF THE EXECUTIVE COMMITTEE
- Chairperson: Presides at all Executive Committee and General Assembly meetings. As chief executive officer, he oversees and supervises the affairs of the Association. He appoins members to serve on arious committees in consultation with other members of the committee.
- Secretary: The Secretary shall have charge of such books, documents and papers of the ssociation. He/she shall attend and keep the minutes of all meetings of the Executive Committee and the General Assembly. He shall keep a record containing the names of all members of the Association. He shall also assume the responsibility of the airperson and/or Treasurer in their absences.
- Treasurer: The Treasurer shall maintain all receipts and disbursements of the Association’s funds. He collects membership fees, and deposits, receives and disburses money in a manner approved by the Executive Committee. The treasurer shall assume the duties of the secretary in his absence.
- G. DELEGATION OF AUTHORITYIn the event of a death, the Executive Committee will be allowed to spend Association funds as follows:
- $150 for flowers;
- $250 for a wake (food,drink, etc); and the total amount is $400.
ARTICLE V – FINANCIAL ADMINISTRATION
- The fiscal year of the Association shall begin on January 1, of each year and end on December 31. Election of new members shall, however, be conducted during the November meeting.
- All checks shall be signed by the Treasurer and the Chairperson or any other authorized to do so by the members at their annual meetings.
- All funds of the Association shall be deposited in a bank that is insured by the Federal Government and approved by the Executive Committee.
- The General Assembly shall annually elect an auditor to audit the accounts of the Association.
- The Treasurer shall furnish the membership with a finance report at each quarterly meeting.
ARTICLE VI – AMENDMENTS
The By-Laws may be amended, altered, repealed or otherwise modified at a general meeting of members of the Association by two-third (2/3) vote of all members present, provided that the proposal action is included in the notice of such meeting.
ARTICLE VII – GENERAL PROVISION
- Any member made a party to any action, suitor court proceedings because of the fact that the person is an officer of the Association shall be indemnified by the Association against all reasonable expenses including attorney’s fee and other legal cost.
- HMAAA is a non-political Association and hence cannot be used to promote or propagate any belief or political thoughts of any group or organization which may be viewed as divisive by its members. This, however, does not prohibit any of its members from participation in political activities of any organization provided that such articipation shall not be in any way interpreted to have the endorsement of the Association or its members.
Adopted by Haile Selassie I Military Academy Harar Alumni
Association at its special meeting on July 1, 2001.
The seal of Haile Selassie I Military Academy Harar Alumni Association
June 23, 2002
RESOLUTION AMENDING THE BY- LAWS OF HAILE SELASSIE I MILITARY ACADEMY HARAR ALUMNI ASSOCIATION, INC.
WHEREAS, Article 6 of the By-Laws of the HMAHAA, were endorsed by the General Assembly of the HMAHAA on July 1, 2001; and WHEREAS, the By-Laws of HMAHAA, Article 6, allows the By-Laws to be amended, altered, repealed or otherwise modified at a general meeting of members of the Association by two-third vote of all members present; and WHEREAS, in order to clarify issues pertaining to the aforementioned amendment and addition, the General Assembly of HMAHAA has made changes to Article III, Section 1, as follows:
- 1. MEMBERSHIP
- A. Membership of the HMAHAA is open to anyone:
- who supports the basic objectives as well as the spirit of the HMAHAA and agrees to abide by its by-laws; and
- who is an alumnus of the Haile Selassie I Military Academy and is also duly registered; and
- who is not involved in crimes against humanity or has not engaged in acts that undermined the unity and territorial integrity of Ethiopia or has, generally, not behaved in such a grossly offensive manner that is prejudicial to the honour and good name of the Harar Academy;
- A Standing Committee of five members of the Alumni Association shall review the applications of applicants to ensure that the above-referenced criteria are met.
NOW, THEREFORE, BE IT RESOLVED THAT: the General Assembly of HMAHAA unanimously amends the By-Laws of the Association to include the above changes. Adopted by the HMAHAA at its regular meeting on June 23, 2002.